Microsoft Powerpoint

 

INTRODUCTION

 

PowerPoint is a Microsoft windows based presentation package, which is used to build and design slides for presentations at ease and with immense speed. By using Power point any type of project can create a complete slide show presentation.

 

PowerPoint has a number of merits. The main advantage of PowerPoint is that you can also incorporate colors, different fonts of text, images, sound and animation custom animation effects in your presentation slides. It is easy to use and very effective for presentations.

 

How to Run Power Point

 

Start à Program à MS Power Point

 

Slide:- A slide in Power Point is a page where you prepare your presentation.

 

Adding New Slides à Each presentation would have one or more slides. Each power point slide has a specific layout associated with it.

 

Format à Layout choose anyone slide type à OK

 

Changing slide layout à You can also change the layout of a slide.

Select format menu à choose any one slide layer à Reply

Remove a slide à A slide can be removed, select the slide and go to edit menu and click on delete option or select slide.

Press delete key on Key board.

 

Slide Background Fill effects: - The slide back ground remains the same for all the slides.

Format à Background à color / fill effect à Select any color à Apply / Apply all

 

Templates: - Template is a slide that has predefined properties such as background color, text color and text size, Interactive settings. A template can either contain no slides such as the Templates in presentation designs.

 

Animation and Sound: - Animation refers to giving an object a random motion you can change the order in which the objects enter the slide and the manner in which each object appears on the slide. The animation settings made for each object on a slide are independent of the slide transition settings.

Slide show à Custom Animation à Effects à ok

 

Editing an Animation: - you can edit animation effects for the objects in your slide by selecting the object or objects and performing the same steps –slide show menu à custom animation à Effects à ok

 

Inserting Sound and Playing Sound:

 

Insert à Movies and sound à sound from File à Choose any one sound à ok

 

Slide transition : Slide transition helps us to create the transition of the slide that you have created to make your presentation worth watching.

Slide show menu à slide transition à select any one transition à apply

 

 

Animation Preview: This is another beneficial feature of power point. This feature helps you to see the animation that you have added in the form of a miniature slide which appears on the right hand corner of your slide in the view.

 

Slide show menu : Animation Preview

 

Slide show: Slide show enables you to view the slides you have created along with the animation effects and the transition of the slides if you have multiple slides

View à slide show

Or

Slide show menu à view show

 

Slide master:: Masters controls the appearance of the slides handouts and notes in the presentation. Slide master Contains the formatting that controls how layout will appear for existing or new slides in a presentation.

 

View à Master à Slide master

 

Rehearse Timings: Before you give your presentation before an audience it is a good idea to rehearse your slide show and make note of slide timing. Power point allows you to time your presentation and then rehearse subsequent shows using your preview times. You can choose to use the slide master, a timing device that shows you whether your presentation is running too slowly or quickly according to the times your recorded previously.

Slideshow Menu à Rehearse Timings

 

Slide show Menu à Rehearse Timings

 

Slide Sorter: Displays the miniature version of the slide or slides that your presentation you have created for your presentations.

Complete with text and graphics. It also gives of the option to rearrange your slides according to your priority and slide transition animation effects and also to set the timings for electronics slide how.

 

View à slide sorter

 

 

Word art: Word art gives you that ability to your text into various shapes and design the important thing to remember for our propose in power points is that word art is not a plane text. It is an objects and therefore behaves like an object.

 

Insert à Picture à word art/ click word art icon

 

Adding a file: Insert à Object à Create from file.

 

Insert à Object à MS Excel Chart

 

Microsoft clip gallery is a useful tool in PowerPoint to insert pictures. On the next page is a picture of the dialog box of Microsoft clip gallery.

Insert à Object à Microsoft Clip gallery à choose any object à Ok

 

Line spacing: Line spacing is that between separate paragraphs. Remember that PowerPoint starts new paragraphs each time you press the enter while entering text.

 

Format à Line spacing à Ok

 

Changing text: - Power point you can easily change the case of any selected text.

 

Format à change case à choose any one option case à Ok

 

Text anchor: It is important to understand the difference between using text alignment and using a text anchor. Aligning text effects how it will appear on the screen. When you see text Anchor, you effect how the text in the object will appear relative to the text object.

1. Select the text object you wish to edit by holding down the shift key and clicking on the object.
2. Select Format Menu then text anchor and select the proper anchor point from the text anchor dialog box
3. Lastly click on Ok Button

 

Formatting Text: - At times you may want to make a word or sentence stand out from other text for instance if you want to indicate a new term used in a presentation.

 

Format à Font à Choose font size, style, Font Name à Ok

 

Text Color: - You might to change the color of the text on your slide so that it stands out against the background. If you choose to change the color of text, be sure that it does not conflicts with the background.

 

Format à font à select your choice color, style, size à Ok

 

Move a text: You can move text in power point from one place o another on a single slide or between slides and presentations

n  Select the text you want to move.

n  Edit- Cut (Ctrl + X)

n  Click on the text object at the point where you want to insert the text.

n  Edit à Phase ( Ctrl+ V)

 

Inserting Text: - To insert text, Position your mouse where you need to add text and click the left mouse button. You will see an in sort ion point, you can use the arrow keys on your keyboard to move to the point left, right Up and down.

 

Formatting Text:- at times you may want to make a word or sentence stand out from other text, for instance if you want to indicate a new term used in a presentation you can choose to make it bold, Italics Underline and shadow.

To use shadow just select the text you want to shadow and click on the shadow button on the tool bar.

Select the text à press Ctrl +B / Ctrl+ I / Ctrl +V

 

Slide Finder:  Slide finder makes it easy for you to find and preview slide. From existing presentations even on a corporate network and to insert only those you want to use.

            Insert- slide finder

 

Hyperlink: Hyperlink allows you to link your text to any file in any package in your computer or to any existing website .

 

Macros:- A macros is a series of commands and functions stored in a visual basic module. You can run wherever you need to perform a task. You record a macro just as you record music with a taper record. Then you run the macro to repeal or “ Play back” the commands.

1. Tools à Macros à Record new Macro
2. In the Macro name box, enter a name for the macro.
3. the first character of the menu must be a letter.
4. Click ok carry out the actions you want to record.
5. Stop recording your macro click stop recording on the stop recording tool bar.

 

Action button: - you can add an action button to your presentation and then define how you want to use it during the slide show for example. To jump to another slide or store a movie. To create an action button click nut a store on. Drawing toolbar point to action button click the buttons you want add then click the slide to add the button. Its default size the action settings dialog box automatically appears so you can define how you want to use the button each button has default action setting clicking cancel. Will cancel any action betting associated with the button. After you define how you want to use if you can drag the button.